Rent ledger
Record owner-supplied rent payments without RentalKey collecting rent or handling trust money.
- Payer, receiver and rent period fields
- Paid-to date and receipt references
- CSV exports for owner records
Website features
The essential systems for running your own rental.
Start with the records and workflows owners use most. Optional support stays separate and under your control.
Maintenance workflow
Keep requests, access notes, urgency, quotes, approvals, invoices and completion evidence together.
- Owner approval controls
- Trusted tradie assignment
- Activity timeline
Private document vault
Store lease, condition, safety, expense and repair evidence privately by property.
- Property-level document links
- Owner-controlled tenant sharing
- Private signed access
Compliance reminders
Track owner-entered due dates and state-based minimum-standard prompts without replacing legal advice.
- State-aware checklist prompts
- Evidence status
- Missing proof alerts
Tax-time evidence
Organise rent, expenses, receipts, maintenance and document indexes for discussion with your accountant.
- Tax-time pack
- Portfolio PDF
- Expense and document exports
Tenant portal
Invite tenants only when their email is correct. Tenant access is restricted and acceptance is tracked.
- Invitation-only access
- End-tenancy request flow
- Shared documents and messages
Listing readiness
Prepare the property for reletting with minimum-standard checks, documents and photos before listing workflows go live.
- Ready-to-lease warnings
- Listing support future phase
- Owner final decision
Owner messages
Keep owner, tenant and support conversations closer to the relevant property record.
- Persistent message threads
- Notification centre
- Portal access controls
Owner control
RentalKey is designed to keep the owner as decision-maker, especially for access, spend, screening and support services.
- No automated tenant rejection
- No rent collection
- No bond handling